Payroll Manager

Closing date: 28th September 2022 at 12pm Salary: Starting at £52,109 rising to £56,884 after three incremental rises (2022/23 pay award yet to be agreed) | Location: Flexible

 

Contract type: Permanent

Work pattern: 37 hours a week, Monday to Friday

Post number: 203331

As an organisation we support flexible working. This role allows hybrid working (a mix of home and office working).

You will be contracted to the nearest NRW office to your home, of which you will be required to attend for regular meetings, training and for one-to-one meetings with your manager. These will be planned in advance.

Job description

If you want an exciting role in Payroll this is your job. If you want an interesting organisation that is tackling climate change this is the organisation for you.

This role, as you will see, is varied. It is key to ensuring we pay our staff accurately and on time. It is pivotal to ensuring the team works effectively and efficiently in order to ensure the team continue to deliver a professional payroll service serving the needs of our staff. You will need to build and maintain good working relationships with HR, Finance , Audit, Her Majesty’s Revenue and Customs (HMRC), Civil Service Pension Scheme (CSPS) administrators, the Environment Agency Pension Fund (EAPF)  and others. However, beyond all of this you will need to have the ability to find solutions to issues, look for efficiencies and work in a varied and demanding environment.

Responsibilities

Your responsibilities include:

  • Deliver a payroll service to over 2300 staff which includes 2 pension schemes (CSPS and EAPF), various pay elements and allowances, contractual and statutory absence payments and management, overtime, expenses, interaction with HMRC and relevant bodies
  • Work closely with ERP (Enterprise Resource Planning) Senior Specialist (currently Unit 4 Business World), system admin, external consultants and business finance on the maintenance of the HR & Payroll system and implementation of new initiatives, providing management information as required. 
  • Ensuring a reliable and effective service and successful delivery of high profile projects and compliance with HMRC and pension regulations and other statutory requirements are met
  • Lead the People and Pay Team and its development into a sustainable and resilient customer hub that will be relied upon by the business to provide a range of internal customer facing services and support customer needs whilst providing ever improving customer experiences.
  • Take a lead role in the strategic development of customer focused approaches to People and Pay management and ensuring the delivery of:
    • Payroll processing, administration and reporting.
    • Pension set-up, administration and reporting for Civil Services and Local Government pensions schemes.
    • Employee life cycle administration.
    • Data Integrity and security.
    • Organisational structure maintenance.
    • Time and absence management.
    • Specialist HR reporting.
    • Business continuity and resilience.
    • Legal and Taxation compliance
  • Ensure the People and Pay Service has a prioritised and balanced budget and ensure when necessary appropriate re-allocation of resources in year in accordance with NRW policies. 
  • Responsible for the ongoing development and improvement of the People & Pay system within NRW and provide financial salary and pension related technical advice to organisation wide transformation projects and initiatives.  
  • Work closely with HR Manager and other roles across the People Management function to ensure compliance with employment law, in our People Policies and Procedures and that these are implemented and interpretated correctly across the HR transactional, people and payroll services
  • Work closely with Financial Accounting & Governance Team, Audit Wales and internal audit to ensure accurate financial governance and reporting in our Annual Accounts for our payroll and pensions function
  • Build effective payroll networks and ensure that NRW benefits from innovation and learning from best practice from other customer focused organisations.
  • Support Leadership Team Member and deputise when required.
  • Required to take part in incident response activities

Qualifications, experience and knowledge

Knowledge and experience of the following:

  1. Considerable experience working within a People and Pay environment, at a senior/managerial level. 
  2. Detailed understanding of developments in People and Pay management best practice. 
  3. A Professional Payroll qualification or significant experience.
  4. Demonstrable experience of using and working with a variety of payroll, HR & Finance systems and other software/applications.
  5. In depth understanding of People & Pay Policies, and relevant tax requirements.
  6. Understand, interpret and provide advice and solutions on technical and complex People and Pay related matters and communicate the results to non-finance staff in an understandable and engaging way.
  7. Experience of implementing change or process improvement

Welsh language requirements:

Essential Level 1 – able to pronounce Welsh and use basic phrases

Please note if you do not meet the level 1 requirement i.e., ability to understand basic phrases and ability to pronounce Welsh names correctly, then NRW offers a variety of learning options and staff support to help you meet these minimal requirements during the course of your employment with us.

Competencies

Please note - Applications to this role will be assessed based on the following competencies, both at shortlisting and interview. Please give examples of how you demonstrate these competencies when completing your application form.

Essential Knowledge and Skills

  • The post holder will undertake work, requiring professional, technical and management skills. They will have knowledge of organisational procedures and policy.
  • The post holder will have substantial broad and generalist knowledge and experience in the relevant field.
  • An ability to manage financial, legal, operational and reputational risk in their area of management. They will have people management, financial management, leadership and influencing skills.
  • The post holder will actively update their knowledge, remaining fully aware of developments in their field of expertise. They will have a clear understanding of the impact of such changes, with the ability to interpret and apply across the function.

Evaluation of Information

  • The post holder will develop, contribute and interpret organisational strategy to enable the delivery of plans. They are able to analyse and interpret a range of complex information, extracting key points and communicating this to individuals at all levels. 

Decision Making and Autonomy Requirements

  • The post holder's decisions and actions will influence others. The consequence of decision making, and action will be wide reaching and impactful. Post holders will have autonomy to make decisions within their area of management. 
  • Work is carried out within broad parameters and the post holder is expected to act independently, only seeking guidance or authority where action may be outside current policy. There may be conflicting priorities, which the post holder will have to manage, whilst adjusting their work or work of others. Key milestones and performance indicators will be reviewed together with end results.
  • Responsible for making independent, management level decisions, based on analysis, research and input from other specialists or experts. They will have an understanding of the options and their potential implications for the business. The post holder will contribute to overall NRW strategy, defining strategy and plans for their own area, in conjunction with senior management.
  • Decisions made will relate to formulating or changing procedures, applied by others in the organisation. Such decisions will be substantial and include commitment of resources within a section or work area, tackle major and difficult problems or situations with many factors needing to be taken into account. Decisions will require original thought, analysis and interpretation in determining the course of action. Problems may be complex, requiring significant assessment, in-depth understanding of the issue and the organisation. The consequence of decisions will have the potential to affect the image of the organisation and are likely to be longer term in nature.

Impact

  • The post holder's role has a complex breadth and scope with sizeable impact and influence, which are longer term in nature.
  • The post holder is accountable for the performance of the functions within their area of management. 
  • Post holders are accountable for the management of financial, legal, operational and reputational risk, within their area of management, which may impact on NRW as a whole

Communication and Relationships with Others

  • The post holder will engage with others across the business, engaging the organisation in delivering strategies and polices in the most efficient way.
  • Ability to discuss highly technical, specialist, detailed and complex policy or strategic issues, tailoring the method, style and level of communication appropriately for the audience.
  • Post holders will produce complex documents, reports, accounts, contracts etc. Documentation will contain high level advice or opinion, which the recipient will act upon or use. The consequences of incorrect or poorly drafted documents could have a detrimental impact. Data and content may be sourced from multiple locations, entailing external research and a degree of professional judgment in how such research should be interpreted. The impact of the research is longer term in nature.

Responsibility for People

  • The post holder will have full management responsibility, managing a larger function or specialism, comprising more than one team or sub-specialism. 
  • The post holder is responsible for delivery of the teamwork plans, staff development, staff performance and the wellbeing, health and safety of those within their area of control. They will also contribute to the people planning process. They will be accountable for those directly reporting, ensuring compliance with all organisational policies and procedures. 
  • Line management may extend to a number of individuals who themselves are managing teams, so the overall responsibility covers a varied group of people and may include some indirect reports.

Benefits of working for us

This role will offer a range of benefits, including:

  • agile and flexible working (role dependent) 
  • Civil Service Pension Scheme offering employer contributions of 26.6% to 30.3%
  • 28 days annual leave, rising to 33 days
  • generous leave entitlements for all your life needs
  • health and wellbeing benefits and support
  • weekly well-being hour to use at your choice
  • competitive financial rewards to enhance your monthly pay

See full details for all the employee benefits you will receive.

How to apply

Please send a completed Application form to Applications@naturalresourceswales.gov.uk using the post number as the email reference.

Before completing your application, please read our Guidance on completing a job application form

Application closing date: 28th September 2022 at 12pm

Interviews will take place on 24th October 2022 through Microsoft Teams.

If you have any queries about the role, please contact Steve Burton at Steve.Burton@cyfoethnaturiolcymru.gov.uk

Natural Resources Wales embraces diversity and promotes equal opportunity. We recruit by merit on the basis of fair and open competition.

We welcome and encourage applications from groups currently underrepresented, including women, black and ethnic minority groups and people with a disability. We have a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

We put the principles of human rights, equality, fairness, dignity and respect at the heart of our values.

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